There is no fixed rate for briefing staff on the aluminium product passport. The costs depend on three things: how many employees are involved in collecting or entering data, whether you organise the briefing yourself or outsource it, and how often you need to repeat this because processes or software change.
For a small team that receives a one-off briefing, the time investment often remains limited to an hour or so. For a company with multiple departments that all supply data — procurement, quality, logistics — that adds up, simply because more people need to understand what is expected of them and why. Below you can read where that amount comes from exactly.
Where the costs come from
Briefing on the aluminium product passport is essentially not legal training, but an explanation of a work process: who supplies which data, where does it end up, and what happens if a piece of data changes. The costs therefore do not lie in a course with a certificate, but in the time employees spend understanding their own role in that process.
Companies that organise this internally usually account for the time of the person providing the explanation — often the quality manager, the procurement officer or the person maintaining contact with the software supplier — plus the time of the employees who listen. Companies that engage an external party also pay for preparation and materials. Neither of these amounts is fixed; they are directly proportional to the size of the group and the complexity of the process.
What determines the size of your team
The more departments involved in supplying or checking data for the passport, the more people need to know what is being asked of them. A small producer where one person collects the data has different briefing needs than a company where procurement, production and quality control each supply a piece of the puzzle.
It helps to map out beforehand who plays which role, before you decide who needs briefing. This way you avoid telling the same story to everyone in the company, when only part of them will actually be involved with it. in a few questions see which role your company has in the chain provides an initial direction for that.
One-off or recurring
The briefing that is now needed partly covers a regulation that has not yet been finally established. Once the delegated act is published and the obligations are fixed, something will need to be explained again — if only to indicate what concretely changes compared to what employees already knew. Those who already take this into account in their planning avoid briefing being tackled as a new separate action each time.
This argues for viewing briefing not as a one-off project, but as a permanent part of how new employees are onboarded and how existing employees stay informed. The costs of that are then no longer a separate amount, but part of the ordinary induction and training costs that a company already has.
The role of worker representation
In changes that affect the work of employees, the works council or staff representation may play a role. Whether and how that applies in your situation depends on what exactly changes in tasks and responsibilities — that is something to discuss, where doubt exists, with a lawyer or with your own staff representation, not something that can be answered in general terms.
What can be said in general terms is this: timely and clear information prevents confusion later. That is not a legal guarantee, but a practical observation that applies to most business processes.
Where you can find out more about this
The knowledge base of alupas.eu describes per topic what is established and what is not yet, including the source in the official text. That is useful material to use as a basis for internal information provision, without you having to go through the entire regulation yourself. the knowledge base with explanations per topic is the starting point for that.
If you want to know how the information that ends up in the product passport is actually compiled and checked, the page about how we compile the product passport provides the page about how we compile the product passport insight into that — this too is useful background when informing colleagues. And for questions that come up frequently at other companies, there is the overview with frequently asked questions.
Do you want to first get clarity for yourself on whether and how the aluminium product passport affects your company, before you invest time and money in information provision? Do the free quick-scan or browse through the topics in the knowledge base — both are without obligation and immediately provide an initial direction.